In today’s fast-paced and competitive business landscape, staying ahead of the curve is essential for success. One often overlooked but vital step that can transform your organization and pave the way for unparalleled achievements is embracing a paperless approach and scanning documents to PDF. Not only does this boost efficiency and productivity, but it also holds a hidden gem of sustainability, which can make a significant impact on your business and the environment.
“A recent U.S. Chamber of Commerce Technology Engagement Center report found that using paper forms cost the federal government $38.7 billion dollars every year.” [1]
Let me tell you why this simple yet powerful process can be a game-changer for your organization.
Imagine freeing up valuable office space by eliminating those overflowing filing cabinets and stacks of paper. By converting documents into electronic format, you’ll witness a remarkable transformation in your workspace, making it more efficient and organized than ever before. Not to mention the massive cost savings that come hand in hand with reducing paper consumption, printing supplies, and storage needs.
But that’s not all! Picture having all your crucial documents and files in one centralized database, accessible at your fingertips within seconds. Say goodbye to endless hours wasted sifting through physical files; with electronic document storage, you’ll make swift and well-informed decisions, giving your business a competitive edge.
Sharing information and collaborating with your team will become seamless. Digital documents can be effortlessly distributed, ensuring everyone stays on the same page and works together harmoniously from anywhere in the world. The power of a well-organized digital document management system cannot be underestimated when it comes to enhancing productivity and efficiency.
And let’s talk about the secret weapon of OCR technology. By employing OCR alongside scanned images, you unleash the ability to search for specific keywords and critical information within your documents. This groundbreaking feature based on Microsoft’s AI OCR technology gives you unparalleled access to data and insights, making your documents an invaluable resource for making timely and informed decisions.
Beyond the immediate benefits to your business, adopting a paperless approach is a powerful step towards reducing your ecological footprint and contributing to environmental conservation. Every year, millions of trees are cut down for paper production, and the paper industry is a significant contributor to deforestation. “93% of paper comes from trees. 50% of the waste of businesses is composed of paper. U.S offices use 12.1 trillion sheets of paper a year.”[3] By going paperless, you can help save trees, conserve natural resources, and mitigate the impact of paper production on wildlife habitats.
Now, imagine having all remarkable benefits, increased productivity, cost savings, improved decision-making, reduced waste and a future-proof business, wrapped up in a comprehensive business process management software like AffableBPM. With our solution, we have been able to help our customers align with UN’s SDG Goals 9 and 15. Results below speak for themselves:
Its user-friendly interface, autoscan feature, and drag-and-drop capabilities will transform the way you handle documents. No more worries about losing crucial information or struggling to locate a vital document. Cloud based Software as a Service(SaaS) solution, AffableBPM, empowers you to take control of your information and maximize the potential of your business by storing all the information on Microsoft’s Azure cloud infrastructure.
“Nitro reports that 28% of organizations that invested in paperless document management received a complete ROI in fewer than six months and that 59% reported achieving a full ROI in less than a year.” [2]
So, don’t wait any longer! Embrace the power of scanning documents to PDF and go paperless with AffableBPM. Take this bold step today and witness the positive impact it has on your organization’s success. The future of your business is calling, and it’s time to answer with confidence and determination!
[1] https://statetechmagazine.com/article/2023/03/states-can-start-digital-documents-prepare-it-modernization
[2] https://www.docuphase.com/blog/how-cfos-can-save-money-by-going-paperless
[3] https://www.theworldcounts.com/stories/paper-waste-facts